Public-Private Partnership Project Monitoring and Contract Compliance Training Course

Module 1: Foundations of PPP Contract Management & Governance Frameworks

ü  Principles of PPP project delivery, concession structures, and legal frameworks

ü  Transitioning from commercial and financial close to operational management

ü  Institutional roles and responsibilities: Granting Authority, Special Purpose Vehicle (SPV), and Lenders

ü  Establishing the PPP Contract Management Office (CMO) and steering committees

ü  Practical Session: Draft a comprehensive Contract Management Governance Structure for an infrastructure concession

Module 2: Developing & Executing the PPP Contract Monitoring Plan

ü  Elements of an operational contract monitoring plan and compliance manual

ü  Verification techniques: Independent Engineer reports, self-reporting, and direct inspections

ü  Document control systems, data management, and record-keeping protocols

ü  Establishing communication channels, regular reporting cycles, and meeting cadences

ü  Practical Session: Design a master operational monitoring matrix and verification schedule for a transport PPP

Module 3: Monitoring Performance, KPIs & Service Level Agreements (SLAs)

ü  Defining clear, measurable, and enforceable Key Performance Indicators (KPIs)

ü  Monitoring availability standards, output specifications, and service quality

ü  Auditing private party self-reporting mechanisms and data accuracy

ü  Calculating performance deductions, penalty points, and availability payment adjustments

ü  Practical Session: Calculate penalty deductions and payment adjustments based on simulated asset downtime data

Module 4: Financial Monitoring, Payment Mechanisms & Revenue Management

ü  Oversight of availability payments, user tariffs, shadow tolls, and volume risk

ü  Auditing SPV financial reports, debt service cover ratios (DSCR), and financial models

ü  Insurance coverage verification, policy renewals, and claims tracking

ü  Managing indexation, inflation adjustments, and tariff review mechanisms

ü  Practical Session: Perform a financial audit exercise verifying availability payment invoices against performance reports

Module 5: Risk Allocation, Mitigation & Event Management in Concessions

ü  Reviewing original risk allocation matrices during operational phases

ü  Managing Relief Events, Compensation Events, and Excusing Causes

ü  Force Majeure management: protocols, cost sharing, and contractual remedies

ü  Maintaining early warning risk registers and joint mitigation strategies

ü  Practical Session: Formulate a formal response and risk mitigation strategy for an uninsurable Force Majeure claim

Module 6: Managing Contract Variations, Renegotiations & Refinancing

ü  Contractually permitted variations vs. unpermitted material amendments

ü  Assessing financial impacts of authority-directed changes and SPV proposals

ü  Managing refinancing requests and calculating public sector gain-share split

ü  Addressing unexpected macroeconomic shocks and demand shortfalls systematically

ü  Practical Session: Evaluate a formal SPV variation request and calculate its impact on lifecycle costs and user tariffs

Module 7: Environmental, Social, and Governance (ESG) Compliance & Safety Standards

ü  Monitoring Environmental and Social Management Plans (ESMP) in operations

ü  Health, Safety, and Environment (HSE) auditing and reporting compliance

ü  Community engagement, stakeholder grievance mechanisms, and local content obligations

ü  Verifying labor law compliance, subcontractor performance, and workplace standards

ü  Practical Session: Conduct an operational ESG compliance audit and produce a corrective action notice

Module 8: Dispute Avoidance, Resolution Protocols & Step-In Rights

ü  Establishing multi-tiered dispute resolution mechanisms (DRB, Expert Determination, Arbitration)

ü  Identifying early indicators of SPV distress, default, or breach of contract

ü  Grounds for exercising public authority step-in rights and emergency intervention

ü  Termination for default, termination for convenience, and compensation calculation

ü  Practical Session: Simulate a Dispute Review Board (DRB) hearing over contested non-performance penalties

Module 9: Contract Expiration, Handback Management & Asset Condition Audits

ü  Planning the handback process: timeline, handback requirements, and asset surveys

ü  Managing handback escrow accounts and performance security guarantees

ü  Conducting final asset condition surveys and verifying residual life specifications

ü  Transitioning operational responsibility from SPV to public authority or new operator

ü  Practical Session: Formulate an asset handback checklist and calculate required escrow retentions for deferred maintenance

Module 10: Institutional Capacity Building, Audit Readiness & Reporting

ü  Preparing for supreme audit institution (SAI) reviews and public accountability audits

ü  Implementing digital PPP monitoring tools and automated tracking dashboards

ü  Capturing operational lessons learned for future PPP project preparation

ü  Developing continuous training frameworks for public sector contract managers

ü  Practical Session: Build an interactive executive reporting dashboard template for tracking multi-project PPP portfolios

About Our Trainers

Our trainers are internationally recognized PPP advisors, legal experts, and infrastructure asset managers with extensive practical experience in structuring, managing, and auditing large-scale concessions. Each trainer possesses over 15 years of industry experience across Africa, Asia, Europe, and the Americas, having advised government ministries, multilateral development banks, and SPVs on complex project monitoring and contract enforcement. Holding advanced credentials in law, finance, civil engineering, and certified PPP practices (CP3P), our instructors bring practical insights, field-tested monitoring tools, and actionable knowledge directly to the classroom.

Quality Statement

Phoenix Training Center is committed to delivering world-class, outcome-driven professional education. We guarantee the highest educational standards by maintaining industry-aligned curricula, engaging certified senior practitioners, and providing state-of-the-art hands-on learning environments. Every course undergoes continuous review and updates based on evolving technology trends, regulatory changes, and participant feedback. Our mission is to empower professionals and organizations with practical skills that translate directly into operational excellence and tangible business value.

Tailor-Made Courses

We understand that every organization has unique challenges and opportunities as well as unique training needs. Phoenix Training Center offers tailor-made courses designed to address specific requirements and challenges faced by your team or organization. Whether you need a customized curriculum, a specific duration, or on-site delivery, we can adapt our expertise to provide a training solution that perfectly aligns with your objectives. We can customize this Course to focus on your industry, specific risk profile, or internal stakeholder dynamics. Contact us to discuss how we can create a bespoke training program that maximizes value and impact for your team. For further inquiries, please contact us on Tel: +254720272325 / +254737296202 or Email training@phoenixtrainingcenter.com.

Admission Criteria

ü  Participants should be reasonably proficient in English.

ü  Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.

Terms and Conditions

ü  Discounts: Organizations sponsoring Four Participants will have the 5th attend Free

ü  What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.

ü  Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.

ü  Course Improvement: The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.

ü  Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Kindly send an email to the Training Officer on training@phoenixtrainingcenter.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training. Or call us on +254720272325 / +254737296202

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments a week before the training starts (at least 5 to 7 days before the Training start date) to reserve your seat:

ü  Groups of 5 People and Above – Cheque Payments to: Phoenix Center for Policy, Research and Training Limited should be paid in advance, a week before the training starts.

ü  Invoice: We can send a bill directly to you or your company.

ü  Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

ü  Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.

ü  Participants may cancel attendance 14 days or more prior to the training commencement date.

ü  No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Accommodation and Airport Pick-up

For physical training attendees, we can assist with recommendations for accommodation near the training venue. Airport pick-up services can also be arranged upon request to ensure a smooth arrival. Please inform us of your travel details in advance if you require these services. For reservations contact the Training Officer on Email: training@phoenixtrainingcenter.com or on Tel: +254720272325 / +254737296202.