Does your organization deal with a huge number of documents? Is your document control too complex to function smoothly? Then you would require an Electronic Document Management System (EDMS) implemented within your organization. For organizations that have intensive and complex business processes, EDMS should be implemented for effectiveness. Document control is very important to ensure that no outdated documents are used and only the latest, correct, and approved documentation are used in circulation within the organization.
Out-dated and incorrect documents can cause confusion and affect business operations in terms of work quality, efficiency, and costs. These issues can bring in negative consequences like client loss, confusion within departments, and legal issues. Internal and external auditors are employed to ensure that there is no non-compliance to avoid such situations. Because handling corporate and legal documents is so important, companies invest heavily in specialized software programs to keep such flow of documents in control. These software and systems are called the EDMS systems and are usually integrated with the organizations existing systems.
EDMS is a software system used to create, manage, track, and store important documents and information. It keeps a track of the different versions modified by authorized personnel over a period of time. It involves the digitization of information, standardizing document workflow systems, and records management systems. It aims to get rid of the hard copy papers which consumes space and time.
Phoenix Center for Policy, Research and Training has designed this training program for participants that belong to departments and functions that oversee back-office processes or involved in a lot of repetitive documentation processes. Implementing EDMS is a kick-start to digital transformation goals within a company. Going digital with processes heads towards automation, analytics, and modernized technological business operations.
Course Objectives
Upon the successful completion of this Training Course on Electronic Document Management System (EDMS), participants will be able to:
Training Methodology
Phoenix Center for Policy, Research and Training has developed this Training Course on Electronic Document Management System (EDMS) to be very practical, engaging concepts and best-practices in the industry. The course is designed to be highly collaborative, interactive, challenging and stimulating. It will be an instructor led training and will be delivered using a balanced combination of lectures, presentations, and practical sessions, to ensure that participants learn end-to-end knowledge of EDMS applications. It will also comprise of discussions, web-based tutorials, role plays, group work and exploration of relevant issues. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields. All facilitation and course materials will be offered in English.
Who Should Attend?
This program is designed for all working in a document filled work atmosphere and for all those looking to build their career in the field of document management. Further, this Training Course on Electronic Document Management System (EDMS) is suitable for, but not limited to Quality Document Controller, Administrative Document Controllers, Security Document Controllers, Information and Records Management staff, Compliance Officers and Auditors, Information Security officials, and Librarians.
COURSE OUTLINE
Module 1: Foundations of Electronic Document Management System (EDMS)
Module 2: Electronic Document Management Standards and Regulations
Module 3: EDMS: Implementation and Framework
Module 4: Electronic Document Lifecycle
Module 5: EDMS Operations
Module 6: Tools of EDMS
Module 7: EDMS and Business Operations
Module 8: Document Control and Security
Requirements: Participants should be reasonably proficient in English. Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.
Terms and Conditions
How to Book
Simply send an email to the Training Officer on training@phoenixtrainingcenter.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training.
Or call us on +254720272325 / +254737566961
Payment Options: We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:
Cancellation Policy
Tailor Made Courses
This training course can also be customized for your institution upon request to a minimum of 5 participants. You can have it delivered at our Training Centre or at a convenient location. For further inquiries, please contact us on Tel: +254720272325 / +254737566961 or Email training@phoenixtrainingcenter.com
Accommodation: Accommodation is arranged upon request and at extra cost. For reservations contact the Training Officer on Email: training@phoenixtrainingcenter.com or on Tel: +254720272325 / +254737566961
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