Global Payroll Compliance and Management: Essential Payroll Training Course for HR & Finance Professionals

Course Outline

Module 1: Foundations of Payroll Management and Principles

ü  The Role of Payroll in HR and Finance

ü  Key Stakeholders in the Payroll Process

ü  Employment Law Basics: Contracts, Hours, and Compensation

ü  Establishing Payroll Calendars and Cycles

ü  Practical Session: Mapping the End-to-End Payroll Process Flow

Module 2: Calculating Gross Pay and Time Management

ü  Calculation of Hourly, Salaried, and Commission-Based Wages

ü  Overtime Rules and Regulations

ü  Managing Leave Accruals (Vacation, Sick Leave, Parental Leave)

ü  Calculating Termination Pay and Severance

ü  Practical Session: Calculating Gross Pay for a Team with Mixed Employment Types

Module 3: Statutory Deductions and Tax Compliance

ü  Understanding Income Tax Withholding Principles (PAYE)

ü  Social Security, National Insurance, and Pension Contributions

ü  Mandatory Non-Tax Deductions (e.g., Garnishment)

ü  Correct Remittance and Reporting Procedures to Tax Authorities

ü  Practical Session: Completing Statutory Deduction Forms for Different Jurisdictions

Module 4: Managing Employee Benefits and Special Payments

ü  Integrating Health Insurance and Retirement Plans into Payroll

ü  Calculating and Administering Expense Reimbursements

ü  Managing Stock Options and Other Equity Compensation

ü  Tax Implications of Fringe Benefits and Allowances

ü  Practical Session: Auditing a Benefits Register Against Payroll Deductions

Module 5: Payroll Accounting and Reconciliation

ü  Understanding Payroll Liabilities and Expense Accounts

ü  Journal Entries for Payroll Transactions

ü  Bank Reconciliation and Fund Transfer Management

ü  Monthly and Quarterly Payroll Reconciliation Procedures

ü  Practical Session: Drafting Payroll Journal Entries and Posting to the General Ledger

Module 6: Payroll Technology and System Administration

ü  Evaluating and Selecting Payroll Software Solutions

ü  Data Migration and Implementation Best Practices

ü  System Security, Access Control, and Data Privacy (GDPR/Local Laws)

ü  Integrating Payroll with HRIS and Time & Attendance Systems

ü  Practical Session: Identifying Key Features Required in a Payroll Software RFP

Module 7: Internal Controls and Fraud Prevention

ü  Implementing Segregation of Duties within the Payroll Function

ü  Controlling Master File Changes (New Hires, Terminations, Rate Changes)

ü  Audit Trails and User Access Monitoring

ü  Red Flags for Payroll Fraud and Detection Techniques

ü  Practical Session: Developing an Internal Control Checklist for Payroll Processing

Module 8: Payroll Documentation and Record-Keeping

ü  Legal Requirements for Payroll Record Retention

ü  Maintaining Employee Earnings Records and Master Data Files

ü  Secure Storage and Confidentiality of Sensitive Information

ü  Best Practices for Payroll Reports Generation

ü  Practical Session: Reviewing a Sample Employee File for Complete Payroll Documentation

Module 9: Year-End Processing and Auditing

ü  Finalizing Year-to-Date Totals and Adjustments

ü  Preparing and Distributing Year-End Tax Statements (e.g., W-2, P60)

ü  Reconciliation with General Ledger and Tax Authorities

ü  Preparing Documentation for Internal and External Payroll Audits

ü  Practical Session: Simulating a Year-End Payroll Closing and Reconciliation Process

Module 10: Global and Multi-Jurisdictional Payroll Challenges

ü  Setting Up Payroll in New International Locations

ü  Understanding Expatriate Payroll and Tax Equalization

ü  Currency Conversion and Payment Processing for International Staff

ü  Key Differences in International Social Security and Benefits

ü  Practical Session: Analyzing a Scenario Involving Cross-Border Employment and Tax Obligations

About Our Trainers

Our courses are led by Certified Payroll Professionals (CPP) and senior Chartered Accountants/HR Consultants with an average of 15 years of focused experience in managing complex domestic and multi-jurisdictional payroll systems for international organizations. Our trainers have held roles such as Global Payroll Director and HR Compliance Manager, providing them with deep, practical expertise in tax compliance, accounting reconciliation, and payroll fraud prevention. They translate intricate regulatory frameworks into clear, actionable procedures for this Payroll Training Course.

Quality Statement

Phoenix Training Center is committed to delivering highly practical and compliant professional education. We guarantee that this Payroll Training Course content is current, reflects the latest tax laws and statutory requirements, and is delivered using a rigorous, hands-on methodology. Our quality assurance ensures that participants are equipped with the systematic knowledge and confidence required to manage payroll accurately, ethically, and in full compliance, minimizing organizational risk.

Admission Criteria

ü  Participants should be reasonably proficient in English. 

ü  Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.

Terms and Conditions

1. Discounts: Organizations sponsoring Four Participants will have the 5th attend Free
2. What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.
3. Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.
4. The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.
5. Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Simply send an email to the Training Officer on training@phoenixtrainingcenter.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training.

Or call us on +254720272325 / +254737296202

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

1. Groups of 5 People and Above – Cheque Payments to: Phoenix Center for Policy, Research and Training Limited should be paid in advance, 5 days to the training.
2. Invoice: We can send a bill directly to you or your company.
3. Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

1. Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.
2. Participants may cancel attendance 14 days or more prior to the training commencement date.
3. No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Tailor-Made Courses

We understand that every organization has unique challenges and opportunities as well as unique training needs. Phoenix Training Center offers tailor-made courses designed to address specific requirements and challenges faced by your team or organization. Whether you need a customized curriculum, a specific duration, or on-site delivery, we can adapt our expertise to provide a training solution that perfectly aligns with your objectives.

We can customize this Course to focus on your industry, specific risk profile, or internal stakeholder dynamics. Contact us to discuss how we can create a bespoke training program that maximizes value and impact for your team. For further inquiries, please contact us on Tel: +254720272325 / +254737296202 or Email training@phoenixtrainingcenter.com

Accommodation and Airport Pick-up

For physical training attendees, we can assist with recommendations for accommodation near the training venue. Airport pick-up services can also be arranged upon request to ensure a smooth arrival. Please inform us of your travel details in advance if you require these services. For reservations contact the Training Officer on Email: training@phoenixtrainingcenter.com or on Tel: +254720272325 / +254737296202