💰 Strategic NGO Financial Management & Grant Compliance Training Course

Module 1: Fundamentals of NGO Financial Management and Accounting

 

ü  Introduction to NGO Financial Management principles

ü  Fund Accounting vs. Commercial Accounting

ü  The chart of accounts for non-profits

ü  Financial policies and procedures manual development

ü  Understanding revenue recognition in the non-profit context

ü  Practical Session: Reviewing an NGO's Chart of Accounts and Fund Structures

 

Module 2: Project and Organizational Budgeting & Forecasting

 

ü  Developing activity-based budgets for projects

ü  Integrating budgets into the organizational master budget

ü  Techniques for accurate financial forecasting

ü  Budget monitoring and control mechanisms

ü  Analyzing budget variances and taking corrective action

ü  Practical Session: Developing a Project Budget and Performing a Monthly Variance Analysis

 

Module 3: Internal Controls, Fraud Prevention, and Risk Management

 

ü  Establishing a strong control environment

ü  Segregation of duties and authorization matrix

ü  Identifying and mitigating common NGO financial risks

ü  Implementing anti-fraud policies and whistle-blower mechanisms

ü  Financial documentation and record-keeping requirements

ü  Practical Session: Assessing Internal Controls and Developing a Financial Risk Register

 

Module 4: Donor Financial Compliance and Grant Management

 

ü  Key financial requirements of major donors (e.g., USAID, EC, UN)

ü  Understanding allowable and unallowable costs

ü  Cost allocation methods (direct vs. indirect costs)

ü  Sub-grantee management and monitoring

ü  Preparing and submitting donor financial reports for the NGO finance course

ü  Practical Session: Preparing a Sample Donor Financial Expenditure Report and Certification

 

Module 5: Financial Reporting and Statement Preparation

 

ü  Preparing the Statement of Financial Position (Balance Sheet)

ü  Preparing the Statement of Activities (Income Statement)

ü  Notes to the financial statements and transparency

ü  Tailoring reports for different audiences (Board, Donors, Management)

ü  IFRS/IPSAS and non-profit reporting standards

ü  Practical Session: Interpreting Key Financial Ratios from an NGO's Financial Statements

 

Module 6: Fixed Assets and Inventory Management in NGOs

 

ü  Establishing a fixed asset policy and register

ü  Capitalization thresholds and depreciation methods

ü  Inventory valuation and control procedures (e.g., relief items)

ü  Donor requirements for asset tagging and disposal

ü  Reconciling physical assets with financial records

ü  Practical Session: Developing an Asset Register Schedule and Calculating Depreciation

 

Module 7: Cash Flow, Treasury, and Liquidity Management

 

ü  Preparing a cash flow forecast and monitoring actuals

ü  Strategies for maximizing interest income and minimizing bank charges

ü  Managing foreign currency risks and transactions

ü  Petty cash management and reconciliation

ü  Maintaining adequate liquidity for operational needs

ü  Practical Session: Developing a 3-Month Cash Flow Forecast

 

Module 8: Payroll, Personnel Costs, and Statutory Compliance

 

ü  Proper accounting for salaries, wages, and benefits

ü  Donor rules on staff costs and time sheets

ü  Compliance with local labor laws and tax regulations

ü  Managing staff advances and reimbursements

ü  Segregation of duties in the payroll function

ü  Practical Session: Reviewing Timesheets and Calculating Personnel Cost Allocation

 

Module 9: NGO Audits and External Scrutiny

 

ü  Preparing for an external audit (statutory and grant-specific)

ü  Understanding the auditor's role and focus areas

ü  Responding to management letters and audit findings

ü  Internal audit function and its role in NGO finance management

ü  Key areas of audit risk in non-profit operations

ü  Practical Session: Analyzing and Responding to Mock Audit Findings

 

Module 10: Financial Sustainability and Strategic Planning

 

ü  Assessing the organization's financial health (reserves, ratios)

ü  Developing a financial sustainability plan

ü  Linking financial strategy to programmatic goals

ü  Diversifying funding sources and income generation

ü  Financial governance roles of the Board and Executive team

ü  Practical Session: Evaluating an NGO's Financial Sustainability and Reserve Policy

About Our Trainers

 

Our trainers are certified accountants (CPAs/ACCA) and financial management professionals with a minimum of 8 years of dedicated experience in NGO financial management and compliance, often having served as Finance Directors or Chief Financial Officers for major international NGOs. They possess in-depth knowledge of major donor requirements and have practical experience implementing effective financial systems across various international contexts. Their expertise ensures that this NGO finance course provides best-practice solutions directly applicable to the non-profit sector.

 

Quality Statement

 

Phoenix Training Center is committed to delivering a premier NGO finance training experience. We ensure our materials are continuously updated to reflect the latest changes in international financial reporting standards (e.g., IFRS/IPSAS) and major donor compliance regulations. Our instruction is characterized by a practical, case-study-driven approach, guaranteeing that participants leave with immediately actionable skills to enhance their organization's NGO financial management capabilities.

 

Tailor-Made Courses

We offer specialized, tailor-made solutions for this NGO finance course, focusing on your organization's unique needs. This can include customizing the content to specific donor requirements (e.g., heavily focused on US Government or EU funding rules), specific country contexts, or organizational structure. Whether you require an accelerated program for non-finance managers or an in-depth session on advanced budgeting techniques, we can design a private, customized NGO finance course delivered either physically or virtually. For further inquiries, please contact us on Tel: +254720272325 / +254737296202 or Email training@phoenixtrainingcenter.com

Admission Criteria

ü  Participants should be reasonably proficient in English. 

ü  Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.

Terms and Conditions

ü  Discounts: Organizations sponsoring Four Participants will have the 5th attend Free

ü  What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.

ü  Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.

ü  The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.

ü  Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Simply send an email to the Training Officer on training@phoenixtrainingcenter.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training. Or call us on +254720272325 / +254737296202

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

ü  Groups of 5 People and Above – Cheque Payments to: Phoenix Center for Policy, Research and Training Limited should be paid in advance, 5 days to the training.

ü  Invoice: We can send a bill directly to you or your company.

ü  Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

ü  Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.

ü  Participants may cancel attendance 14 days or more prior to the training commencement date.

ü  No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Accommodation and Airport Transfer

For physical training attendees, we can assist with recommendations for accommodation near the training venue. Airport pick-up services can also be arranged upon request to ensure a smooth arrival. Please inform us of your travel details in advance if you require these services. For reservations contact the Training Officer on Email: training@phoenixtrainingcenter.com or on Tel: +254720272325 / +254737296202