💰 Financial Planning and Budgeting for NGOs and Non-Profits Training Course

Module 1: Non-Profit Financial Stewardship and Regulatory Environment

 

ü  Principles of Non-Profit Accountability and Financial Ethics

ü  Key Accounting Standards for NGOs (e.g., IFRS/GAAP)

ü  Governance Roles of the Finance Committee and Board

ü  Legal and Tax Compliance for Non-Profits (e.g., registration status)

ü  Practical Session: Analyzing a Non-Profit's Financial Governance Structure

 

Module 2: Strategic Financial Planning and Annual Operating Budget Development

 

ü  Linking Financial Planning to Organizational Strategy and Theory of Change

ü  Developing the Annual Operating Budget (Expense and Revenue)

ü  Techniques for Budget Monitoring and Mid-Year Reviews

ü  Variance Analysis and Budget Revisions Procedures

ü  Practical Session: Developing the High-Level Structure of an Annual Operating Budget

 

Module 3: Activity-Based Costing (ABC) and Zero-Based Budgeting for Proposals

 

ü  Principles of Activity-Based Costing (ABC) in Project Budgets

ü  Utilizing Zero-Based Budgeting for Efficiency and Justification

ü  Differentiating between Direct, Indirect, and Shared Costs

ü  Cost Effectiveness Analysis in Program Design

ü  Practical Session: Creating an ABC Model for a Programmatic Activity

 

Module 4: Grant Budgeting, Restricted Funds, and Cost Allocation

 

ü  Managing the Difference between Restricted and Unrestricted Funds

ü  Structuring Multi-Donor and Multi-Currency Grant Budgets

ü  Developing a Simple and Fair Cost Allocation Methodology

ü  Allocating Personnel Time and Shared Resources

ü  Practical Session: Structuring a Complex Grant Budget with Multiple Donors

 

Module 5: Indirect Cost Recovery and Negotiating with Donors

 

ü  Understanding the Indirect Cost Rate and Cost Recovery Rationale

ü  Negotiating F&A (Facilities and Administration) Rates with Key Donors

ü  Strategies for Maximizing Indirect Cost Recovery on Proposals

ü  Documenting and Justifying Indirect Costs for Audit

ü  Practical Session: Developing a Strategy for Indirect Cost Rate Negotiation

 

Module 6: Internal Controls, Segregation of Duties, and Fraud Risk Management

 

ü  Designing and Implementing Robust Internal Controls Systems

ü  Principles of Segregation of Duties (SOD) in Financial Processes

ü  Identifying and Mitigating Common Fraud and Corruption Risks

ü  Whistleblower Policies and Internal Reporting Mechanisms

ü  Practical Session: Designing Segregation of Duties for a Field Office Procurement Process

 

Module 7: Advanced Financial Reporting and Variance Analysis

 

ü  Preparing the Statement of Financial Position (Balance Sheet) and Activities (P&L)

ü  Donor-Specific Financial Reporting Requirements and Formats

ü  Conducting In-Depth Variance Analysis and Explanations

ü  Presenting Financial Data Clearly to Non-Finance Audiences (Dashboards)

ü  Practical Session: Analyzing and Explaining Significant Budget Variances

 

Module 8: Cash Flow Management and Treasury Functions

 

ü  Developing Accurate Cash Flow Forecasts

ü  Managing Foreign Exchange (FX) Risk and Currency Fluctuations

ü  Optimizing Working Capital and Liquidity

ü  Banking Relations and Best Practices in Treasury Management

ü  Practical Session: Developing a 12-Month Cash Flow Forecast

 

Module 9: Financial Forecasting, Scenario Planning, and Audit Readiness

 

ü  Developing Multi-Year Financial Forecasts (3-5 Years)

ü  Scenario Planning for Revenue Shortfalls or Program Expansion

ü  Preparing Documentation and Staff for External Audits

ü  Responding to Audit Findings and Implementing Remedial Actions

ü  Practical Session: Developing a 'Worst-Case' Financial Scenario Plan

 

Module 10: Long-Term Financial Sustainability and Funding Diversification

 

ü  Assessing the Organization’s Current Financial Sustainability Profile

ü  Strategies for Funding Diversification (Earned Income, Reserves, Endowment)

ü  Developing a Reserves Policy and Investment Strategy

ü  Financial Metrics for Long-Term Viability and Health

ü  Practical Session: Drafting Key Components of a Financial Sustainability Plan

About Our Trainers

 

Our trainers are Certified Public Accountants (CPAs) or Chartered Global Management Accountants (CGMAs) who have served as CFOs or Senior Finance Directors for large international NGOs. They possess over 15 years of direct experience managing multi-million-dollar donor portfolios (e.g., USAID, FCDO, UN), implementing complex Activity-Based Costing (ABC) systems, and successfully navigating rigorous external audits, ensuring the training is financially rigorous and sector-specific.

 

Quality Statement

 

Phoenix Training Center is committed to delivering a premier Financial Planning and Budgeting for NGOs and Non-Profits Training Course. Our curriculum is aligned with global accounting standards and best practices for non-profit financial governance. We guarantee a strategic, practical, and compliance-focused learning experience essential for the financial health and accountability of aid organizations.

 

Tailor-Made Courses

This Financial Planning and Budgeting Training Course can be fully customized to focus on specific donor financial compliance requirements (e.g., 2 CFR 200/Uniform Guidance, specific foundation rules), specialized software systems your organization uses (e.g., QuickBooks, NetSuite), or deep dives into specific programmatic cost structures. We offer bespoke in-house training programs designed after a detailed needs assessment. For further inquiries, please contact us on Tel: +254720272325 / +254737296202 or Email training@phoenixtrainingcenter.com

Admission Criteria

ü  Participants should be reasonably proficient in English. 

ü  Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.

Terms and Conditions

ü  Discounts: Organizations sponsoring Four Participants will have the 5th attend Free

ü  What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.

ü  Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.

ü  The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.

ü  Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Simply send an email to the Training Officer on training@phoenixtrainingcenter.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training. Or call us on +254720272325 / +254737296202

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

ü  Groups of 5 People and Above – Cheque Payments to: Phoenix Center for Policy, Research and Training Limited should be paid in advance, 5 days to the training.

ü  Invoice: We can send a bill directly to you or your company.

ü  Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

ü  Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.

ü  Participants may cancel attendance 14 days or more prior to the training commencement date.

ü  No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Accommodation and Airport Transfer

For physical training attendees, we can assist with recommendations for accommodation near the training venue. Airport pick-up services can also be arranged upon request to ensure a smooth arrival. Please inform us of your travel details in advance if you require these services. For reservations contact the Training Officer on Email: training@phoenixtrainingcenter.com or on Tel: +254720272325 / +254737296202