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Training Course on Effective Purchasing, Tendering & Supplier Selection Process


About The Course

Course Description

What is the role of Effective Purchasing, Tendering & Supplier Selection Process in the supply chain? Each of these functions play distinctly critical roles in ensuring the successful delivery of goods to customers. One of the key steps for successful purchase is supplier selection, which is nothing but choosing two or more suitable suppliers based on performance, credibility, financial stability, efficiency, etc. Purchasing decisions are extremely cost-conscious, with the main aim of maintaining or reducing costs for the organization while increasing efficiency and maintaining steady delivery of goods and/or services.

Officers credited to make purchase decisions often invite tenders to get the best and most competitive price from suppliers to select the best. A tender may thus be described as a submission by a prospective supplier with the most competitive pricing in response to services rendered. This Training Course on Effective Purchasing, Tendering & Supplier Selection Process offered by Phoenix Center for Policy, Research and Training will empower you with the complete skill set required for effective supplier selection and purchasing decisions for your organization.

Through this course, participants will also gain knowledge and exposure to not just effective purchase decision making but also effective tendering and supplier selection, thereby enhancing their success and potential to contribute to fruitful negotiations and purchasing for their organizations, reducing costs, increasing profits and facilitating organizational growth and development. This Training Course on Effective Purchasing, Tendering & Supplier Selection Process will equip participants to confidently and successfully handle higher roles and responsibilities related to purchasing for their organizations.

Course Objectives

Upon the successful completion of this Training Course on Effective Purchasing, Tendering & Supplier Selection Process, participants will be able to:

  • Acquire knowledge of various aspects and important functions related to and contributing to effective purchasing
  • Acquire knowledge and experience to make better decisions related to purchasing
  • Carry out detailed scrutiny and analyses of various aspects, including strengths and weaknesses, of suppliers to decide on the best to take forward operations in the most effective way
  • Acquire knowledge and skills to roll out tenders as well as analyze those received to choose the best supplier from a cost-effectiveness and dependability point of view
  • Develop skills and capabilities to assume critical positions of purchasing decision making for the organization, leading to career growth and progression
  • Develop better negotiation skills to effectively decide the most friendly and fruitful clauses in supplier contracts
  • Acquire experience to identify gaps in supplier contracts and address these to mitigate risks and increase the credibility of the organization
  • Develop better stakeholder management skills and effective communication to maintain long-term, successful relationships with suppliers for consistent flow of goods to customers
  • Develop strategic skills to define purchasing plans to the benefit of the organization, increasing profits and contributing to growth and development

Training Methodology

The course is designed to be highly interactive, challenging and stimulating. It will be an instructor led training and will be delivered using a blended learning approach comprising of presentations, discussions, guided sessions of practical exercise, case study review, web-based tutorials, group work, exploration of relevant issues collaborative strength training, performance measurement, and workshops of participants’ displays, all of which adhere to the highest standards of training. The training technique is built on learning by doing, with lecturers using a learner-centered approach to engage participants and provide tasks that allow them to apply what they’ve learned. Experiential knowledge is also given equal importance within the format of training. Our facilitators are seasoned industry professionals with years of expertise in their chosen fields. All facilitation and course materials will be offered in English.

Who Should Attend?

This Training Course on Effective Purchasing, Tendering & Supplier Selection Process would be suitable for, but not limited to:

  • Managers and Supervisors, involved in various stages of the supply chain in an organization
  • Investors who should understand the credibility of suppliers and purchasing decisions of the organization to make effective investment decisions
  • Vendors and Suppliers involved in the supply chain
  • Contract Managers and Legal Officers responsible for drafting and executing contracts, in adherence with the law

Course Content

Module 1 – Critical Components of a Purchasing Strategy
  • Vendor consolidation
  • Product standardization
  • Compliance communication
  • Group purchasing organization
Module 2 – Essential Steps in the Purchasing Process
  • Requisition
  • Supplier selection
  • Purchase order
  • Fulfillment
  • Good receipt
  • Supplier invoice/Payment
Module 3 – Developing Negotiation Strategies and Principles
  • SWOT analysis
  • Negotiation approaches
    • Distributive negotiation
    • Lose-lose approach
    • Compromise approach
    • Integrative negotiation
  • Negotiation Styles
    • Competitive
    • Collaborative
    • Compromising
    • Avoiding
    • Accommodating
Module 4 – Types of Tendering
  • Open tendering
  • Selective tendering
  • Negotiation tendering
Module 5 – Steps in the Tender Process
  • Determination of tender process
  • Preparation of tender request
  • Invitation of tenders
  • Response of suppliers
  • Evaluation and selection
  • Notification and debriefing
  • Contract establishment and management
Module 6 – Criteria for Supplier Selection
  • Cost
  • Quality and safety
  • Delivery
  • Service
  • Social responsibility
  • Convenience
  • Risk
  • Agility
Module 7 – Supplier Selection Process
  • Conduct internal needs analysis
  • Conduct supplier market assessment
  • Collect supplier information
  • Develop a sourcing/outsourcing strategy
  • Negotiate with suppliers and select winning bid
  • Implement transition plan
Module 8 – Carter’s 10 ‘Cs for Supplier Selection
  • Competency
  • Capacity
  • Consistency
  • Control of process
  • Cost/Price
  • Commitment to quality
  • Cash/Finances
  • Clean
  • Culture and relationships
  • Communication


  • Participants should be reasonably proficient in English.
  • Applicants must live up to Phoenix Center for Policy, Research and Training admission criteria.


  1. Discounts: Organizations sponsoring Four Participants will have the 5th attend Free
  2. What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.
  3. Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.
  4. The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.
  5. Approval of Course: Our Programs are NITA Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

How to Book

Simply send an email to the Training Officer on and we will send you a registration form. We advise you to book early to avoid missing a seat to this training.

Or call us on +254720272325 / +254737566961

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

  1. Groups of 5 People and Above – Cheque Payments to: Phoenix Center for Policy, Research and Training Limited should be paid in advance, 5 days to the training.
  2. Invoice: We can send a bill directly to you or your company.
  3. Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

  1. Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.
  2. Participants may cancel attendance 14 days or more prior to the training commencement date.
  3. No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Tailor Made Courses

This training course can also be customized for your institution upon request for a minimum of 5 participants. You can have it conducted at our Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254720272325 / +254737566961 or Email  


Accommodation is arranged upon request and at extra cost. For reservations contact the Training Officer on Email: or on Tel: +254720272325 / +254737566961

Start To Learn

5 Days


Course Duration

5 Days

Course Price

USD 990

Training Calendar

2024 Training Calendar

Start Date
End Date